If you’re a manager, especially for residential properties, staying organized is one of the most important skill sets you can cultivate. Being detail-oriented may seem tedious, but being organized saves you work in the long run. Things are faster and easier to find, and it helps you to stay informed about work. Here are a few things you can do to help keep on top of being an organized property manager.

Document Everything & Digitize It

Being organized means keeping track of important information, such as payment receipts, tax forms, and bills for services rendered. This is a lot of information, but if you can take the time to collect it and enter it into a digital format if it isn’t already available that way, this is a fantastic way to stay organized.

Unlike pure paper organization, which can get lost or even burns in a fire, if you store digital information in physical and online locations, even an accident like a fire means your data is still secure “in the cloud,” and makes your life easier.

Use Good Property Management Software

Whether addressing the repair concerns of residents or organizing security, as a property manager, you have very specific problems and obligations. One of the best ways to stay organized is to use tools dedicated to this occupation. Fortunately, there are now quite a few types of property management software available to help professionals to manage and streamline their activities.

Good places to start are software such as YardiBreeze or MRI Software, which facilitate tracking budgets, setting schedules, and much more.

Track Your Financial Activity

This is essential both to be a cost-effective property manager, as well as to stay on top of your tax obligations. Money allows your business to thrive, so tracking financial activity and knowing where money is being spent, what is being paid, and what is owed is crucial to a smooth business.

If you need more help staying organized as a property manager, contact Occupancy Solutions.