Compliance Audit

Are you an organization that is willing to conduct its operations with peak integrity? This is what compliance training does when conducted in an effective and appropriate manner. It ensures that the operations are carried out within the legal requirements. Due to this, compliance training serves an organization many functions.


Compliance training in an organization creates transparency within the organization. It ensures the activities of the organization are well monitored and known to everyone. It assists an organization to keep pace with current changes in alignment with its operations. This happens in cases where organizations are at a risk of violating the law as a result of not maintaining the changes. The training aims at instilling new skills in employees by the changes.


It increases productivity and efficiency in an organization. This is where the employees are trained to work within the stipulated plan of the organization. It fosters a sense of ethics and cultural standards in daily operations among the employees. The aim of these is to instill the employees with the core values and virtues as they serve customers.


It helps an organization's management be responsible and accountable for their actions. This happens in the sense that the management will be taught on how to analyze all its funds and how they are used. They also ensure that the employees are treated with humanity and respect.


The training helps in the proper understanding of the internal and external structure of an organization. This aids in maintaining good relationships between the employees as they work. It also gives them guidelines on how to relate with customers to maintain good public relations. It attracts and retains talent among the employees in the appropriate blend of capabilities. This is where the training provides a platform for them to realize new talents that are in line with the operations of the organization.

 

Compliance Solutions

Compliance Solutions, a division of Occupancy Solutions, LLC, provides professional training, consulting, auditing and compliance services to owners/agents of affordable housing programs including RAD, Section 8, HOME, LIHTC, AHDP/RTC, Bond, Section 202 and 811 PRAC throughout the nation.

In addition, we will provide pre-approval for move-ins, review of first year files and review of annual certifications. File reviews include pre-approval of the resident’s eligibility prior to move-in and during recertification to ensure compliance with IRC 42 and HUD regulations. Reviews may be conducted in-house via fax, email, paper copies or by on site visits.  Each review entails a thorough analysis of the completed application, third-party verifications, student status, accuracy and completeness of Tenant Income Certification (TIC)/50059 and the lease. Our team will also analyze and ensure property management adherence to specific program requirements including compliance documents, set aside percentages, move-in dates as determined by the Certificate of Occupancy (CO), Utility Allowance implementation, maximum rent, income limits, and specific state agency requirements.

Ongoing Compliance Support

Onsite Compliance Audit Support Visits

  • Perform review of system in place along with move-in and recertified files to ensure compliance, evaluate on site policy/documentation. Recommendation, training and overall policy will be streamlined per your community’s affordable housing restrictions/programs.

 

Onsite Personalized Affordable Housing Training Per Your Communities Program(s)

  • Perform review of system in place along with move-in and recertified files to ensure compliance, evaluate on site policy/documentation. Recommendation, training and overall policy will be streamlined per your community’s affordable housing restrictions/programs.

 

Fax approvals – Fax Review Files

Basic Compliance

  • Income and asset calculations prepared properly and completely
  • Complete file income/asset documentation
    • Income Eligibility
    • Determining Assets
    • Tenant Income Certificate Form
    • Rent and Lease Requirements
  • Lease addendum
  • Release and consent form
  • Income and rent guidelines

 

Correction of Noncompliance Issues

  • Correct documentation to the best of our ability to avoid findings, or provide support per your audit findings.
  • The property staff should be the point-of-contact for all residents, but Company will assist staff when issues require corrections.  Concerns in files will be discussed with staff and onsite training/support will be provided. If additional detailed training is required to achieve and then maintain compliance, Client will request a specific time and date with Company and additional fees will be discussed.

 

Misc. Support:

  • Due Diligence
  • Ongoing support hourly, daily, weekly or as needed
  • Staff changes
  • Interview support for new team members

Fee and Terms for Ongoing Compliance Support

  • The Client will need to provide the Company with all applicable regulatory documents in order to ensure compliance with the specific programs.
  • If Tax Abatement, Due Diligence or other misc. file audits are requested, the Client and the Company will discuss terms and fees at that time.  Amounts will depend on the property size and type of audit.

For professional property management training or organization training, contact Occupancy Solutions today! 

Training Services include:

Ongoing Compliance Support

Onsite Compliance Audit Support Visits

  • Perform review of system in place along with move-in and recertified files to ensure compliance, evaluate on site policy/documentation. Recommendation, training and overall policy will be streamlined per your community’s affordable housing restrictions/programs.

 

Onsite Personalized Affordable Housing Training Per Your Communities Program(s)

  • Perform review of system in place along with move-in and recertified files to ensure compliance, evaluate on site policy/documentation. Recommendation, training and overall policy will be streamlined per your community’s affordable housing restrictions/programs.

 

Fax approvals – Fax Review Files

Basic Compliance

  • Income and asset calculations prepared properly and completely
  • Complete file income/asset documentation
    • Income Eligibility
    • Determining Assets
    • Tenant Income Certificate Form
    • Rent and Lease Requirements
  • Lease addendum
  • Release and consent form
  • Income and rent guidelines

 

Correction of Noncompliance Issues

  • Correct documentation to the best of our ability to avoid findings, or provide support per your audit findings.
  • The property staff should be the point-of-contact for all residents, but Company will assist staff when issues require corrections.  Concerns in files will be discussed with staff and onsite training/support will be provided. If additional detailed training is required to achieve and then maintain compliance, Client will request a specific time and date with Company and additional fees will be discussed.

 

Misc. Support:

  • Due Diligence
  • Ongoing support hourly, daily, weekly or as needed
  • Staff changes
  • Interview support for new team members

Fee and Terms for Ongoing Compliance Support

  • The Client will need to provide the Company with all applicable regulatory documents in order to ensure compliance with the specific programs.
  • If Tax Abatement, Due Diligence or other misc. file audits are requested, the Client and the Company will discuss terms and fees at that time.  Amounts will depend on the property size and type of audit.