Summer has arrived, and your renters are heading outside to enjoy all your outdoor amenities. Whether they love to grill, soak up some sun on the rooftop deck, or cool off in the pool with the kids, your renters must have clear rules about the use of outdoor spaces. Outdoor rules support a safe, respectful community and clean grounds. Here's our tips to write them:

1. Highlight The "Why"

When creating outdoor rules, make sure to explain to your rents why you have these rules. A line like "We want to keep this space safe, clean, and enjoyable for all residents" reminds renters that it's about shared respect, not restriction. When people understand the purpose behind the rules, they're far more likely to follow them.

2. Be Specific About Noise And Hours

Set quiet hours and post clear signage. Make sure you are specific about the time. For example, "Keep outdoor noise to a minimum after 9 PM" is clear and easy to understand. Vague terms like "late night" or "reasonable" can lead to misunderstandings.

3. Define What's Allowed In Shared Areas

If you allow small gatherings or BBQs, say so and also say what's not okay. For example:

  • "Grilling is allowed only in designated BBQ areas."
  • "No personal furniture, speakers, or open flames in shared spaces."

Rules should cover things like loitering, alcohol use, or leaving personal items unattended.

4. Clarify Pet Policies Outdoors

If your rental is pet-friendly, set outdoor expectations. Make sure to post signage and include the language in the pet rules section of your lease agreement. Some signs to consider are:

  • "All pets must be leashed in common areas."
  • "Owners pick up after your pets immediately."

Make sure to include consequences for violations so renters take the rules seriously.

5. Address Smoking And Litter

Trash is the quickest way to ruin the curb appeal of a multifamily community. So make sure you know how to dispose of trash and cigarette butts properly. Consider adding public garbage and smoking disposal receptacles. If smoking is banned outdoors, say exactly where: "Smoking is prohibited within 20 feet of all entrances and common areas." If it's allowed in a designated spot, make sure it's clearly marked and maintained.

6. Use Friendly, Posted Reminders

Keep signs respectful and straightforward. Make sure they are visible in outdoor spaces and other common areas. Posting outdoor rules in elevators, laundry rooms, or entryways helps reinforce expectations.

7. Consult With Your Insurance Company

Signs around high-risk areas like pools, grills, or stairwells aren't just helpful. They reduce your liability if something goes wrong. To make sure you're fully covered, check in with your insurance provider about what outdoor warning signs they recommend. It's a small step that can protect you in a big way.

8. Check Your City's Administrative Codes

Finally, cities have specific building codes, including rules for shared outdoor spaces. Check with your local city to make sure that you are posting compliant signage. Compliant signage will protect your renters and prevent any issues or fines.

Well-written outdoor rules, not only protect your outdoor amenities, they also prevent conflict. Take stock of your outdoor amenities and make sure to set clear expectations. If your outdoor amenities already have rules, summer is a great time to review and update them. Our team at Occupancy Solutions will help. We can review your outdoor amenities and make sure that you have effective signage posted. Contact us to learn more.