When you are a property manager, whether for a small property or a large multi-location franchise, you are always juggling a ton of balls. Many times what seems like it should be a quick task can take up most of your day. Other times there is an emergency situation so you can get to your priority tasks in time. So it’s really important that learn some really great time saving and time management skills in order to ensure you never drop one of the balls you are juggling. Here are three super helpful tips to save you time:

Process Management

When looking at all the tasks that you have to do, one of the best ways to manage your time is to manage your processes. Start by evaluating what tasks need to be done daily, monthly, weekly, yearly, and then create a structure so you know what needs to be completed everyday. From there, set your priorities and organize your tasks so you are focusing most of your time on your priorities instead of giving all your tasks the same amount of time. From there you can then really think about each task and how you can improve the process so that things are done more quickly and correctly every single time. Process management takes awhile to implement but if you start by simply building a checklist, you can begin to understand how you are spending your time everyday.

Implement Automation

Automation can save a lot of time spent on the basic administrative processes that can be really time consuming. There is a whole variety of software solutions for automation that can streamline everything from your bookkeeping to your lease tracking to automated monthly statement generation. There are even comprehensive software solutions designed specifically to automate all the processes of property management. Automation can help take all of those little tasks that can be incredibly time consuming, helping ensure that you have enough time to check everything off of your list.

Don’t Be Afraid To Delegate

Property managers are often individual contributors. We like to do everything ourselves so we know that is done on time and perfectly. Also many of us are reticent to hire staff because of the costs. However, for smaller tasks that take a lot of time like building spreadsheets or making phone calls, you should consider delegating to a contractor like a virtual assistant. Contractors can help take the time consuming tasks off your plate so you can just focus on managing your property.

Time management is essential when you are a property manager because you are juggling so many balls. If you follow these tips, you’ll be on your way to managing your time effectively. However, even if you are doing all these things and still feel overwhelmed, we can help. At Occupancy Solutions we can advise you on all the great options available to ensure that your time is being used wisely. So check out our services and see how we can help you better balance your tasks!